Power Calculators

📅 International Meeting Time Planner: Best Time Across Time Zones

Scheduling a call between India, the UK and the US? Find the hours that work for everyone.

By the Power Calculators team Updated

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Formula at a glance

Meeting Planner: Best slot — Half hours when every city is inside its working hours. Example: Delhi, London and New York → No common working hours: Best compromise: 5:30 PM New Delhi time (everyone is awake)
How the Meeting Planner works: Best slot — Half hours when every city is inside its working hours

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📘 About the Meeting Planner

Teams spread across time zones have only a few hours when everyone is at work. Between India and the UK the overlap is the Indian afternoon; adding the US East Coast squeezes it to the Indian evening, which is the UK afternoon and the US morning.

Choose the date and up to five cities. The calculator checks every half hour of the day, marks working hours green, waking hours yellow and night-time blue for each city, and suggests the best slot.

🧮 Formula

Best slot
Half hours when every city is inside its working hours
If none
The slot where most cities are working or at least awake

✏️ Worked examples

Delhi, London and New York

You enter
City 1 (your city)New Delhi, India
City 2London, UK
City 3 (optional)New York, USA
Working day starts9 AM
Working day ends6 PM
You get
No common working hoursBest compromise: 5:30 PM New Delhi time (everyone is awake)
New Delhi, India5:30 PM, Fri 13 Nov (UTC+5:30)
London, United Kingdom12:00 PM, Fri 13 Nov (UTC+0)
New York, USA7:00 AM, Fri 13 Nov (UTC−5)

Best compromise: 5:30 PM New Delhi time (everyone is awake).

Bengaluru and San Francisco

You enter
City 1 (your city)Bengaluru, India
City 2San Francisco, USA
Working day starts9 AM
Working day ends6 PM
You get
No common working hoursBest compromise: 7:00 AM Bengaluru time (everyone is awake)
Bengaluru, India7:00 AM, Fri 13 Nov (UTC+5:30)
San Francisco, USA5:30 PM, Thu 12 Nov (UTC−8)

Best compromise: 7:00 AM Bengaluru time (everyone is awake).

🧭 How to use this calculator

What you enter

  • Meeting dateDaylight saving is applied for this date.
  • City 1 (your city)
  • City 2
  • City 3 (optional)
  • City 4 (optional)
  • City 5 (optional)
  • Working day starts
  • Working day ends

What you get

  • No common working hours
  • New Delhi, India
  • London, United Kingdom
  • New York, USA

💡 Tips for global meetings

  • Rotate inconvenient slots so one team doesn't always stay late.
  • Send invites in each person's time zone (calendar apps do this).
  • Record meetings for those who can't attend.
  • Watch out for the weeks when US and Europe change clocks on different dates.

❓ Frequently asked questions

What is the best meeting time between India and the USA?

For the US East Coast, early morning there (7–9 AM) is the Indian evening (5:30–7:30 PM in US summer). For the West Coast there is no overlap in normal hours — try 8–9 AM in California, which is 8:30–9:30 PM in India in US summer.

What time is good for India and UK meetings?

2–5:30 PM in India is 9:30 AM–1 PM in the UK in summer, a comfortable overlap.

Does it handle daylight saving?

Yes — the times use the IANA time-zone database for the date you choose.